Statutes for J-fashion Sverige
§1 The Association
The name of the association is J-fashion Sverige.
The association is headquartered in Gothenburg
The association is a non-profit, unattached to any political or religious interests.
The aim of the association is to spread interest for East Asian (specifically Japanese) fashion styles, as well as organize events for enthusiasts.
The association will work to promote Swedish creators within J-fashion spaces where possible.
The association works democratically to ensure that all members have equal opportunities and possibilities to affect the association’s activities.
The association’s business year is January 1st to December 31st.
§2 Membership
Any individual that consents to the statutes and Code of Conduct has the right to join the association.
Written applications are required to join the association.
The membership fee of 150 SEK should be paid to the association’s Bankgiro.
The membership fee shall be paid no later than one (1) month after sign-up. When renewing a membership, the payment shall be sent no later than January 31st.
If no payment is received, the membership is annulled until a new sign-up and payment is made.
Members have a right to receive information about the association, take part in and vote in annual meetings as well as being elected to leadership positions in the association.
Members are obligated to follow the statutes and Code of Conduct, and keep their contact information current.
Members have the right to an annual compensation of no more than 900 SEK per year, awarded for volunteer work at the association’s events. Specific pay levels will be determined and communicated on a per-event basis.
§3 Cease Membership
Membership is valid until the next annual meeting. After this, the member must re-apply and pay the annual fee.
A member that wishes to cease being a member shall note this in writing to the association board. The person’s membership will then be annulled.
A paid annual fee cannot be refunded.
A member that does not conduct themselves according to the statutes and Code of Conduct may be excluded from activities or banned from the association. A person excluded from activities is still a member of the association but does not have the right to participate in events. If a person is banned, they are no longer allowed to be a member of the association. The decision to exclude a member is taken by the board. The decision to ban a person is voted on by an annual meeting. The annual meeting should also determine if an excluded member should be banned or not. An excluded member has the right to vote at the annual meeting, including in the topic of their own banning. The board and annual meetings can repeal both bans and exclusions.
§4 Board
The board shall consist of at least three people, where one is a director. The board should divide work responsibility amongst themselves.
The board is responsible for the association’s finances, activities, memberships, annual meetings and the implementation of decisions made during the annual meeting.
The board shall decide which individuals are the association’s signatories. The board as a whole can act as a signatory.
The board is elected at the association’s annual meeting and takes office as soon as the meeting is concluded.
All members of the association can be elected to the board.
§5 Auditors
The association shall have one or two auditors.
The auditor is responsible for auditing the association’s finances, the board’s work and presenting this to the annual meeting.
The auditor(s) are elected at the annual meeting and take office as soon as the meeting is concluded.
A person elected to the board can not be elected as an auditor.
The auditor does not need to be a member of the association.
§6 Electoral Committee
The association may have an electoral committee.
The electoral committee’s task is to suggest individuals for roles on the board.
Any members of the association can serve as the electoral committee.
The electoral committee is elected at the annual meeting and takes office as soon as the meeting is concluded.
If no electoral committee is elected, the members of the association as a whole take on the responsibility. The members should send their suggestions for the coming year’s board members and the current board members are responsible for collating and presenting the information at the annual meeting.
§7 Annual Meeting
The annual meeting should be conducted no later than March 31st each year.
For the annual meeting to be valid the association’s members must be personally notified at least two weeks’ time ahead of the meeting. Members shall be informed of time, place and agenda for the meeting. If all the members are present and fully agreed, the meeting can be deemed valid even if the invite is less than two weeks before the meeting.
If there are extraneous circumstances the annual meeting may be held later than March 31st, as long as the members accept it.
The agenda of the annual meeting should always contain at least the following:
Meeting begins
Decision on meeting’s validity
Election of the meeting’s speaker
Election of the meeting’s secretary
Election of an auditor for the meeting documents, who will also act as vote-counter if needed
Decision on eligible voters
Decision on meeting agenda
Board presentation of the past year’s activities
Board presentation of the past year’s finances
Auditor presentation of the board’s work during the past year
Decision on discharge for the past year’s board
Decisions on motions and propositions
Decision on the year’s activity plan
Decision on the year’s budget and annual fee
Election of the board
Election of the auditors
Election of the electoral committee, if needed
Meeting closes
If the board, auditor or at least a quarter of the association’s members demand it, an extra annual meeting shall be held. This can be held at any point during the year. The same requirements for validity apply to extra annual meetings. In an extra annual meeting, only the content of the invitation will be addressed.
§8 Elections
All members have one vote each at the annual meeting. Voting by mail-in or proxy is not allowed. During votes, the option with the majority is chosen. If a stalemate is reached twice in a row, the proposal or motion does not pass. If the vote concerns a personal appointment and is stalemated twice in a row, the result is left to chance. Abstaining from a vote does not count toward the vote.
All members of the board at a meeting have the right to vote. During votes, the option with the majority is chosen. A stalemate twice in a row does not pass. Abstaining from a vote does not count toward the vote.
§9 Change of Statutes
The statutes can only be changed during an annual meeting. The suggested change to the statute shall be included in the meeting invitation. To pass, the change must have twice the amount of “Yes” votes than “No” votes.
§10 Dissolution
The annual meeting may decide to dissolve the association. The association will not be dissolved as long as there are at least three members who wish to continue operations.
If the association is dissolved, all the association’s debts shall be paid and accounts shall be closed.
If the association has remaining finances or inventory at the point of dissolution, these shall be donated to another association with a similar purpose. A person responsible for the dissolution shall be nominated by the annual meeting.